European Commission: Automated B2B commerce with e-Purchasing, digital signatures, and reduced invoicing time by 80%.
Overview
The European Commission is the executive of the European Union and promotes its general interest. It is responsible for proposing legislation, implementing decisions, upholding the EU treaties and managing the day-to-day business of the EU.
Business Objective
- To implement online commerce for European Commission’s B2B Belgium channel with IBM through e-Purchasing vendor Advalvas.
- Eliminate the manual intervention for Invoice outsorting done at Madrid, Spain and automate the process to eliminate redundancy.
- Digital Signature enablement and archival for ledging purposes
- Backup data storage for risk mitigation in case of electronic outage
Solution
- Conducted Stakeholder Interviews to understand the Opportunity to Cash process.
- Created detailed As-Is process charting of all manual processes on IBM Blueworks Live
- Developed solution architecture for 4 plausible digital transformation approaches to the automation of manual processes.
- Carried out a detailed cost benefit analysis and liaised between stakeholders to finalize the best solution with To-Be process
- Selection between 2 e-purchasing vendors Advalvas and OB10
- Spearheaded the entire online commerce initiative starting from Opportunity to Order to Invoice, with the PO Flip feature.
- Liaised to get all the compliances from regulatory bodies on time for business rules
Business Value
Process engineered the age old manual Ordering and Invoicing process to achieve 80% improvement on invoicing time and conversion to cash